COLLEGE FACULTY ASSOCIATION OF MIRIAM COLLEGE FOUNDATION, INC.
CONSTITUTION AND BY-LAWS
PREAMBLE
We, the College Faculty of Miriam College Foundation, Inc,. imploring the grace of Almighty God in order to establish an association which shall embody our ideals and aspirations, promote the common good, and secure for ourselves the blessings of academic freedom, democracy, and the rule of truth, love, justice, peace and integrity of creation, do ordain and promulgate this constitution.
ARTICLE I
NAME AND ADDRESS
SECTION 1. Name of the Association. The name of the association shall be:
“THE COLLEGE FACULTY ASSOCIATION OF MIRIAM COLLEGE FOUNDATION, INC.
SECTION 2. Place of Business. The principal office of the Association is Caritas Room 206, Miriam College Foundation Inc., Katipunan Road, Loyola Heights, Quezon City or as decided by the CFA Executive Board.
ARTICLE II
PURPOSES
SECTION 1. Purposes. The purposes for which the Association is formed are as follows:
a. To promote unity and cooperation among the members;
b. To uphold, protect, and promote the members’ individual and collective rights, interests, and welfare;
c. To ensure the active involvement of the members in issues affecting the Association;
d. To sustain and enhance the democratic participation of the members in line with the College’s philosophy of participative management;
e. To serve as a venue for the articulation and exchange of views, opinions, grievances, needs and interests of the members;
f. To initiate, encourage, and facilitate active participation in activities promoting the holistic development of the members;
g. To represent the members in decision and policy formulating bodies;
h. To assist the institution in enhancing the quality of education in line with the College Vision and Mission;
i. To build, promote and strengthen professionalism; and
j. To establish harmonious and dynamic relations with other Faculty Associations, other sectors of the institution and the larger society.
ARTICLE III
MEMBERSHIP
SECTION 1. Who may be members. All higher education faculty members and guidance counselors of Miriam College are automatic members of the Association.
SECTION 2. Who are disqualified. All institutional and Higher Education Administrators such as the College Deans, the Associate Dean of Student Affairs, the Registrar, and the Head Librarian.
SECTION 3. Types of membership. The following are the types of members of the Association:
a. Regular members are those with full-time status;
b. Associate members are those with part-time status.
SECTION 4. Rights and Privileges. The following are the rights and privileges of the members of the Association:
a. Access to all the facilities and services of
the Association;
a. Right to vote on all matters brought before the members;
b. Eligibility for an elective or appointive position in the Association except for positions requiring more than mere membership.
SECTION 5. Duties and Responsibilities. The following are the duties and responsibilities of a member:
a. To uphold the principles and purposes of the Association;
b. To pay the membership dues and other fees that may be required by the Association by a vote of at least the majority of the members present in a meeting especially called for such a purpose;
c. To settle any financial obligations which may have been incurred from the Association;
d. To attend the regular and special meetings, and assemblies called by the Association;
e. To actively participate and become involved in the Association’s activities;
f. For regular members, to join at least one committee.
SECTION 6. Membership Fee. A fee of P150 shall be charged each member for every semester, provided that any increase in the amount of membership fee shall be made upon the concurrence of the majority of the members present in a meeting called for that purpose.
SECTION 7. Sanctions. Appropriate sanctions shall be imposed on any member who shall fail to comply with her/his duties and obligation. Such sanctions shall be determined by the Association’s Executive Board (CFAEB) and the same shall be circularized after the CFAEB shall have passed a resolution on the said matter.
ARTICLE IV
ORGANIZATIONAL STRUCTURE
SECTION 1. Officers of the Association. The officers of the College Faculty Association are as follows:
a. President
b. Vice-President
c. Secretary
d. Associate Secretary
e. Treasurer
f. Assistant Treasurer
g. Auditor
h. Public Relations Officer
i. Chairpersons of the Standing Committees which are:
h.1. Teachers’ Rights
h.2. Socio-Civic and Cultural
h.3. Special Projects
h.4. Part-time Faculty Concerns
All the above-mentioned officers are members of the College Faculty Executive Board (CFAEB).
SECTION 2. Powers and Functions of the CFAEB. The College Faculty Association Executive Board is empowered to formulate and implement policies and disseminate such to the members. For major policies and/or projects that involve finances exceeding twenty thousand pesos (PhP20,000.00), the board shall first seek the approval of the members of the Association. A policy or project is deemed approved if it gets a majority vote as defined in Article VI Section 3.
SECTION 3. Term of Office. Officers of the Association shall hold office for two (2) consecutive academic years and shall act as such until after their successors shall have been duly elected and/or appointed, and duly proclaimed.
The President cannot run for a second consecutive term as President of the Association, provided that: The President shall ipso facto become an ex-officio member of the CFAEB following the assumption of the new set of officer after the turn-over rites.
SECTION 4. Duties and Responsibilities of the Officers.
The following are the duties and responsibilities of the elected officers:
a. PRESIDENT
The President shall be the chief executive officer of the
Association and as such, shall exercise the following functions and responsibilities:
a.1. Call and preside over the meetings of the Association;
a.2. Supervise the affairs and properties of the Association;
a.3. Submit to the Executive Board as soon as possible after the close of each academic year, and to the members at each first regular meeting, a complete report of the operations of the Association for the preceding year;
a.4 Appoint officers for positions in the CFAEB for
which no member is elected, with the approval of the
majority of the EB;
a.5. Represent the Faculty in the Administrative Board of each college or appoint her/his representative to the Council of Representatives, Council on Permanency, Discipline Board, Faculty Grievance Committee, College Academic Council, and other institutional/college bodies where faculty interests must be promoted;
a.6. Create ad hoc committees as may be necessary for the business of the Association;
a.7. Appoint upon the approval of the majority of the CFAEB, a member to serve the unfinished term of an officer who has vacated his/her position;
a.8. Disseminate information pertinent to faculty business;
a.9. Oversee the different activities of the committees;
a.10. Represent the faculty in external affairs and functions related to faculty interests;
a.11. Delegate to the VP or other officers
certain duties/functions as demanded by circumstances;
and
a.12. Perform such other functions as may be designated, delegated or assigned by the CFAEB in furtherance of the goals and objectives of the Association.
b. VICE PRESIDENT
The Vice-President shall exercise the powers and discharge the duties of the President in case of the absence or inability of the latter, and shall exercise the following functions and responsibilities:
b.1. Serve the unexpired term of the President in case
of the former’s resignation, removal or incapacity;
b.2. Serve the powers that the President may lawfully designate or delegate; and
b.3. Perform such other functions as may be designated, delegated or assigned by the CFAEB in furtherance of the goals and objectives of the Association.
c. SECRETARY
The Secretary shall exercise the following functions and responsibilities:
c.1. Keep the minutes of all the meetings of the CFA and of the executive board in a book kept for that purpose;
c.2. Keep the seal of the Association, and when authorized by the Executive Board, to affix such seal to any paper or instrument requiring the same;
c.3. Call the roll of all regular and special meetings;
c.4. Post notices pertinent to the Association;
c.5. Keep/Take charge of all records of the Association excluding financial records; and
c.6. Perform such other functions as may be designated, delegated or assigned by the CFAEB in furtherance of the goals and objectives of the Association.
d. ASSOCIATE SECRETARY
The Associate Secretary shall exercise the powers and discharge the duties of the Secretary in case of the absence or inability of the latter, and shall exercise the following functions and responsibilities:
d.1. Collaborate with the secretary in taking the minutes of all the meetings of the CFA and Executive Board; and
d.2. Perform such other functions as may be designated, delegated or assigned by the Secretary or the President or the CFAEB in furtherance of the goals and objectives of the Association.
e. TREASURER
The Treasurer shall exercise the following functions and responsibilities:
e.1. Take charge of the funds, receipts, and disbursements of the Association;
e.2. Deposit all the monies and other valuables of the Association in such bank or banks as designated by the Executive Board;
e.3. Render to the President or to the Executive Board, whenever required, an account of the financial condition of the Association of all transactions made by her/him as Treasurer;
e.4. Keep correct books of accounts of all transactions of the Association;
e.5. Sign all checks paid out or endorsed by the Association and countersigned by the President;
e.6. Collect membership fees and issue receipts;
e.7. Prepare annual written financial report to be presented to the Association during the first general assembly; and
e.8. Perform other tasks as may be designated, delegated or assigned from time to time by the President or the CFAEB.
f. ASSISTANT TREASURER
The Assistant Treasurer shall exercise the powers and discharge the duties of the Treasurer in case of the absence or inability of the latter, and shall exercise the following functions and responsibilities:
f.1. Assist the Treasurer in all financial matters of the Association;
f.2. Represent the Treasurer when the latter is absent, and takes the place of the Treasurer when the latter resigns, or is incapacitated;
f.3. Perform such other functions as may be designated, delegated or assigned by the Treasurer or the President or the CFAEB in furtherance of the goals and objectives of the Association .
g. AUDITOR
The following are the responsibilities of the Auditor:
g.1. To perform the financial audits of the books of accounts and their supporting documents at the end of each year;
g.2. To conduct an inventory of all properties and cash accountability of the Association periodically as determined by the CFAEB;
g.3. To attest to the fairness of all the formal financial reports prepared by the Treasurer; and
g.4. To perform such other functions as may be
designated, delegated or assigned by the CFAEB
and/or the President in furtherance of the goals and
objectives of the Association.
h. PUBLIC RELATIONS OFFICER
The following are the duties and responsibilities of the Public Relations Officer:
h.1. To promote better relations and goodwill among members of the CFA, between the CFA and the Administration and between the CFA and other organizations that the CFA deals with;
h.2. To foster linkages with other groups and Associations or former CFA members that may help achieve the objectives of the Association; and
h.3. To perform such other functions as may be
designated, delegated or assigned by the CFAEB
and/or the President in furtherance of the goals and
objectives of the Association.
SECTION 5. Committees. The Association shall have a Teachers’ Rights Committee, Special Projects Committee, Socio-Civic and Cultural Committee, and Part-time Faculty Concerns Committee. Each committee shall be composed of a minimum of five core members with a chairperson, vice-chairperson and secretary. The functions of the Committees of the Association are as follows:
a. Teachers’ Rights committee
This committee shall be tasked with providing legal assistance to the Association and any of its members. Its functions are:
a.1. To inform teachers about their rights
and benefits;
a.2. To assert, articulate, promote and
protect teachers’ rights;
a.3. To conduct annual survey on teachers’
rights and concerns;
a.4. To study faculty rights and benefits in
other schools; and
a.5. To facilitate dialogues between administration
and faculty
b. Special Projects Committee
This committee shall be tasked with the planning, coordinating, and implementing of activities pertinent to the actualization of the Association’s purposes.
c. Socio-Civic and Cultural Committee
It shall be tasked with the planning, organizing, and implementing of activities to ensure better interpersonal relations among members. It shall also develop programs and activities to deepen cultural, socio-civic awareness among the members.
d. Part-time Faculty Concerns Committee
This committee shall be tasked with promoting the rights, interests, and concerns of part-time faculty members.
SECTION 6. Responsibilities and Duties of the Committee
Chairpersons
Each committee chairperson is tasked to recruit, organize and mobilize her/his committee members to attain the constitutional objective of the committee. Each chairperson has to submit a written report of all the activities, problems and projects of her/his committee to the CFAEB at the end of the school year.
a. Teachers’ Rights
a.1. Takes the leadership role in the protection and promotion of teachers’ rights; and
a.2. Performs such other functions as may be
designated, delegated or assigned by the CFAEB
and/or her/his committee and/or the President in
furtherance of the goals and objectives of the
Association.
b. Special Projects
b.1. Conducts research, gathers materials, and implements special projects for the activities of the Association; and
b.2. Performs such other functions as may be
designated, delegated or assigned by the CFAEB
and/or her/his committee and/or the President in
furtherance of the goals and objectives of the
Association.
c. Socio-Civic and Cultural
c.1. Takes charge of all social and civic functions of the Association;
c.2. Takes charge of promoting camaraderie and social interactions among members; and
c.3. Performs such other functions as may be
designated, delegated or assigned by the CFAEB
and/or her/his committee and/or the President in
furtherance of the goals and objectives of the
Association.
d. Part-time Faculty Concerns
d.1. Shall be tasked with the planning, organizing and implementing of activities that promote the welfare, integration, and interpersonal relations of part-time faculty;
d.2. Shall ensure the active participation of the part-time faculty;
d.3. Shall give inputs and feedback regarding candidates for permanency to the CFAEB which will make formal recommendation to the Council on Permanency accordingly; and
d.4. Shall perform such other functions as may be
designated, delegated or assigned by the CFAEB
and/or her/his committee and/or the President in
furtherance of the goals and objectives of the
Association.
SECTION 7. COMELEC. The COMELEC shall be composed of three commissioners, one of whom is the chairperson; all are appointed by the President upon the approval of the CFAEB in its first board meeting. The COMELEC commissioners shall take their oath of office during the induction of the new set of officers. Their term of office will be two years. The following are the duties and responsibilities of the chairperson of the COMELEC:
a. Takes charge of the regular and special elections of the CFA, Referendum-Plebiscite and other election- related activities;
b. Formulates and implements guidelines for the electoral process including the assessment of the candidates’ qualifications;
c. Immediately and formally reports election results to the candidates, the Faculty Association and to the college community;
d. Proclaims the duly elected officers of the Association; and
e. Acts and adjudicates election-related protests which may arise from the electoral process.
SECTION 8. Eligibility of the Officers of the Association. The following are the minimum qualifications of the officers who shall be elected by the members of the Faculty Association:
a. The President, Vice-President and the Treasurer must be permanent faculty members of Miriam College and active members of the Faculty Association.
b. All other officers and the Committee Chairpersons must be:
b.1. Active members of the Association;
b.2. Members of the Association for at least one year immediately preceding the election; and
b.3. Must have taught in the college for at least one academic year but not necessarily immediately preceding the election.
SECTION 9. Council of Elders. The Council of Elders is composed of all former CFA Presidents who are members of the CFA except the immediate past president and those who are current members of the CFAEB. The members of the Council shall choose from among themselves the chairperson who shall call and preside over the meeting of the Council whenever necessary. Its functions are:
a. It shall settle disputes and questions regarding the correct and proper interpretation of the Constitution or its enforcement.
b. When the CFAEB or any CFA officer seriously neglects or violates his/her constitutional duty, the Council of Elders as the protector of the Constitution and the general Welfare of the CFA members shall decide and impose appropriate sanctions on the erring officer or board after due process and as a last resort.
c. As a body of senior advisers, its constitutional mandate includes giving timely advice to the CFAEB.
d. It acts as the COMELEC of the CFA in the absence of the COMELEC or its failure to function as such.
e. It shall give orientation to the new set of officers regarding the history, responsibilities and duties of CFA officers.
ARTICLE V
SEAL OF THE ASSOCIATION
SECTION 1. Form. The seal of the Association shall, unless otherwise ordered by the Executive Board, be circular in form and shall bear the words: “COLLEGE FACULTY ASSOCIATION. MIRIAM COLLEGE”
ARTICLE VI
MEETINGS
SECTION 1. General Assembly. The general assembly shall be held once a semester at Miriam College, Quezon City, not later than the sixth Monday of the semester. A member who does not attend the assembly waives the right to participate in any decision arrived at by the body. Regular members who could not attend should notify the Executive Board of her/his reasons for not attending. A penalty of fifty pesos (PhP 50.00) shall be imposed on members who are absent without any valid reason. Any increase in the fine shall be decided by the general assembly
SECTION 2. Agenda. The first General Assembly of the CFA shall include the President’s and the Treasurer’s reports, and the CFA plans for the school year. If there is a new set of officers, the reports must be made by the former President and the former Treasurer.
SECTION 3. Emergency/Special Meetings. Other meetings may be called by the President or by any CFA member to address immediate concerns that affect the faculty. The member should write a request for such, addressed to the President/Executive Board. To be valid, the request must be signed by at least 10% of the CFA. If the members believe that the President/Executive Board does not have a valid reason for not acting on the request, the request could be addressed to the Council of Elders.
SECTION 4. Passage of the Resolutions and/or Policies. Resolutions and/or policies passed by 50% + 1 of the members present at any meeting of the Association are valid and binding upon the Association.
ARTICLE VII
MANNER OF ELECTIONS
SECTION 1. Elections. The elections of officers of the Association shall be held on the first week of February of the end of the term of office of the outgoing officers. The new set of officers shall assume office on April 1 after the February election.
SECTION 2. Manner of Election. Members shall be entitled to one vote, and they may vote either in person or by proxy, which must be in writing and signed by the member giving the proxy. Voting shall be by secret balloting.
ARTICLE VIII
AMENDMENTS
SECTION 1. Revision and Amendments. Subject to the approval of the CFAEB, this Constitution and By-Laws may be amended or repealed, in whole or in part, by a secret vote of the majority of the votes cast by the members in a referendum/plebiscite supervised by the COMELEC. Any member of the Association may propose amendments or revisions to this Constitution and By-Laws to the CFAEB.
SECTION 2. Approval. At least a majority of all the votes cast by the members in favor of the proposed revisions are required to ratify proposed revisions or amendments to this Constitution and By-Laws
SECTION 3. Effectivity. Revision or Amendments shall be effective the semester after the ratification.
MEMBERS:
AD HOC CONSTITUTIONAL COMMITTEE ( 1993-94)
Raul F. Alejandrino Rubina B. Aquino
Walfredo P. Belen Norminda P. Binuya
Patrick S. De Castro Pacita L. Fernandez
Glenda E. Fortez Carlo P. Garcia
Mildred Legaspi Ramon V. Manaloto
Jose B. Maribay Ronaldo A. Motilla
Belinda San Luis Evina B. Torres
Ma. Rosario G. Wood
VOTED upon and adopted this 18th day of February, in the Year of Our Lord, Nineteen Hundred and Ninety-four, by the majority of the members of the Association.
(NB: By AL Jose Leonidas
The CFA COMELEC Proclamation on the 10th of December 2007 composed of Commissioners: Romille Alberto, Christian Vernon Mogol and Angelito Jocson announced the approval/ratification of the proposed 2007 CFA Constitution and By-Laws.
Out of 96 members, 51 voted with 50 members voted Yes to the approval of the new Constitution, one voted to abstain and nobody voted No.
The idea of inviting to amend, propose changes to CFA constitution started in the administration of Mr. Danny Reyes and was concluded by the administration of Mr. Raul Alejandrino.
Active members of this group were: Francis Evangelista, Ying Barros, Ronnie Motilla, Ato de la Cruz, Raul Alejandrino, AL Leonidas, Joel Cordova, Mila Serrana and Dennis Sajo.
Mr. Jose Leonidas, organized the working groups. 21 February 2008. #
Tuesday, February 23, 2010
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